One guest list
The people you arrange are the people who actually confirmed, including named plus-ones.
Seating planner
Turn confirmed guests into a room that works.
Plan tables from the same households, plus-ones and dietary notes already collected through the invitation. No duplicate spreadsheet, no recount after every changed RSVP.
Seating planner is being prepared for Complete
Room plan
31 seated · 3 unseated
018 / 8 seats
027 / 8 seats
0310 / 10 seats
046 / 8 seats
LenaMateo +1Sofia
Useful context
Keep dietary, accessibility and household notes beside each guest while arranging the room.
Built for changes
A decline should free a place and a late confirmation should appear as unseated, without manual reconciliation.
The honest guide
What matters before you choose.
The difficult part is not drawing circles
The real work is keeping the plan true while replies continue to move. Vow&Kin is designing the seating planner around the invitation guest list so there is one source for attendance, households and table assignments.
A better order for seating the room
Start with the head table and access needs, then place the largest natural groups. Add single guests to warm, sociable tables rather than collecting them into an obvious leftover table. Finish with dietary and mobility checks.
What to plan for now
Allow roughly 60 cm of table edge per guest. A 152 cm round normally seats eight comfortably, while a 180 cm round seats ten. Confirm the venue layout and service aisles before treating its maximum capacity as a comfortable one.
How it works
A clear path from idea to guest.
- 01
Collect replies
Wait until the RSVP deadline before committing to detailed table assignments.
- 02
Create the room
Add round, long and head tables with honest seat counts.
- 03
Place fixed guests
Parents, grandparents and accessibility needs become the anchors.
- 04
Balance and share
Complete the social groups, run the practical checks and export a clean venue view.
Questions couples ask
Straight answers before you begin.
Is the seating planner live today?
Not yet. The invitation and RSVP guest list are live; the connected planner is being prepared for the Complete plan.
When should we finalise seating?
Draft after the RSVP deadline and aim to lock the room seven to ten days before the wedding.
Will guests see it?
The working plan will stay private. A clean guest or venue view can be shared only when you choose.
Why not use a spreadsheet?
A spreadsheet can work for a small wedding. The benefit of a connected planner is avoiding the repeated recount when households or plus-ones change.
Begin with the feeling